How to Add a Hazard - Hasmate
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How to Add a Hazard

26 Jan How to Add a Hazard

Posted at 20:17h in Hazards Module by

The “Hazards” module can be used to store information about all your identified risks and hazards, and include information about how you are actively managing them, etc.

Adding a Hazard

Click on “Hazards” on the main navigation.

You will then see a search system of all active hazards already in the Hasmate program.

Click the green “Add” button on the right hand side.

Hazard Details Section

This section is made up of the following fields:

  • Hazard No – this is automatically generated.
  • Hazard Name – giving each hazard a name will help you identify it easily.
  • Raised By Employee – who identified this risk/hazard.  Note – this will appear on their employee page and their printable profile.  If you’ve identified the risk/hazard as a business, leave this blank.
  • Description – this is where you can describe the hazard in detail.
  • Date Identified – when was this identified?
  • Next Review Date – this will create an alert when this is coming up for expiry.
  • Business Levels 1/2/3 – this allows you to connect the hazard to a part of your business.
  • Hazard Category – for more information on hazard categories, click here.
  • Location Type – this is a Master File, and should have wider location options – e.g. indoor or outdoor.  For more information on updating the Master File, click here.
  • Location – this is a Master File, and should be more specific for location – e.g. factory, loading dock, carpark, etc. For more information on updating the Master File, click here.
  • Significant – this is a Yes/No field – is this a significant hazard?  Read this article to find out why we still use this terminology.
  • Health Monitoring – this is a Yes/No field – does this hazard require health monitoring of any form, e.g. hearing, respiratory, eyesight, blood, wellness, stress, etc.
  • Eliminate – if you have been able to eliminate this risk/hazard, choose “Yes“.  If not, choose “No“.  By making “Eliminate” “Yes“, this also makes the hazard inactive.
  • Date Eliminated – if you have been able to eliminate this risk/hazard, note down the date this was eliminated. This field is linked with the “Non-Eliminate Reason” field – only one of these fields can be used at a time.  If “Date Eliminated” has been filled in, then the risk/hazard is eliminated, and the “Non-Eliminate Reason” field is redundant.  And vice versa.
  • Corrective Action Status – this is a manual status change, to help you see what stage your hazard/risk management is at:
    • Pending – this is what all hazards are set at by default.
    • In Progress
    • Completed – note: this doesn’t make the hazard inactive.
  • Non-Eliminate Reason – if you are not able to eliminate this risk/hazard, note down why this is.  This could be because the piece of machinery is the only machinery that can do a particular job, and there are no alternatives.  This field is linked with the “Date Eliminated” field – only one of these fields can be used at a time.  If “Date Eliminated” has been filled in, then the risk/hazard is eliminated, and the “Non-Eliminate Reason” field is redundant.  And vice versa.
  • Hazard Minimise Type – this is a Master File, and this allows you to choose the most used method to minimise this risk/hazard. For more information on updating the Master File, click here.
  • Causal Factors – what can cause the harm or any health-related safety issues to happen? This is where you involve the employees who are working with the potential or real hazard/risk, as they will know the associated inherent risks from their experience. If you can list the causal factors, then you will then get an idea of how to control it.
    If you have purchased a hazard register templates for this hazard from us, this information is on the document – click here.  However, discuss this as a business and determine whether there is anything else that needs to be added to the information on the hazard register template.
  • Potential Harm – list the actual or potential hazards, harm, or notifiable event, injury, or illness that could result from the hazard.  These are the actual or potential physical or health hazards and/or risks that you identify during your work. They may be inherent risks that are risks that have always been associated with the work functions, or new hazards or risks that have occurred due to a change in the work, associated machinery, or location.
    If you have purchased a hazard register templates for this hazard from us, this information is on the document – click here.  However, discuss this as a business and determine whether there is anything else that needs to be added to the information on the hazard register template.
  • Controls – document the most appropriate practicable controls based on your experience, in conjunction with what is recommended in standards, codes of practice, industry standards, and other credible information. These controls can also be set up in a progressive structure to reflect a safe operating procedure for the safe application of the management of the hazard/risk.  These are the controls you are going to use in the business to minimise this risk/hazard.
    If you have purchased a hazard register templates for this hazard from us, this information is on the document – click here.  However, discuss this as a business and determine whether there is anything else that needs to be added to the information on the hazard register template.
  • Hazard References – list the related references (used for the control of the hazard/risk).  It is important that these references are stated, as they are the recognized and approved body of knowledge. Some examples are:
    • The 2015 H&S at Work Act
    • 2016 H&S at Work Regulations,
    • 2017 Hazardous Substance Regulations
    • Accepted Codes of Practice (ACOPS)
    • WorkSafe NZ fact sheets and guidelines
    • ACC guidelines
    • International AS /NZS Standards
    • Industry Best Practice
    • Manufacturer’s manuals
    • Company policies, standards, best practice
  • Folder Path/File Path/Image Folder Path – ignore these fields – these are legacy fields from an older version of Hasmate, and will be removed in the future.

When you click “Save“, other available sections will be visible.

Risk Assessment Section

For more information about risk assessment, click here.

Corrective Actions Section

For more information about corrective actions, click here.

Associated Incidents Section

For more information about associating hazards to incidents, click here.

Associated Assets Section

For more information about associating assets to hazards, click here.

Review History Section

For information on our “Add Review” functionality, click here.

Images

For information on how to add images, click here.

For information about what type of images you might upload for hazards, click here.

Attachments

For information on how to add attachments, click here.

For information about what type of attachments you might upload for hazards, click here.

If you have further questions or require training on using the Hasmate program, please contact Hasmate.