20 Dec How to Add a Potential Risk Alert
The “Potential Risk” module can be used to store information when you are planning to purchase a new piece of machinery, and you’re anticipating risk, or similar. It’s a planning tool.
Adding a Potential Risk Alert
Click on “Tools” on the main navigation, and then click “Potential Risk” from the dropdown navigation.
You will then see a search system of all active potential risk issues already in the Hasmate program.
Click the green “Add” button on the right hand side.
Potential Risk Details Section
This section is made up of the following fields:
- Employee – this will show a dropdown of all employees – you can only choose one. This allows you to connect an employee to the issue. This will not show on their employee profile.
- Contractor – this will show a dropdown of all contractors. This allows you to connect a contractor to the issue. This will not show on their contractor profile.
- Location Type – this is a Master File, and should have wider location options – e.g. indoor or outdoor. For more information on updating the Master File, click here. This is a compulsory field.
- Location – this is a Master File, and should be more specific for location – e.g. factory, loading dock, carpark, etc. For more information on updating the Master File, click here. This is a compulsory field.
- Assessment – this is a Master File, and this allows you to categorise the potential risk, e.g. high, medium, low. For more information on updating the Master File, click here. This is a compulsory field.
- Evaluator Employee – this will show a dropdown of all employees – you can only choose one. This allows you to choose the employee that undertook the evaluation/assessment of this risk.
- Evaluate Date – when did this evaluation/assessment take place?
- Hazard – this will show a dropdown of all active and inactive hazards – you can choose the most appropriate hazard that relates to this issue, if appropriate.
- Description – this is where you can describe the issue in detail. This is a compulsory field.
- No Action Comment – if you are not able to eliminate this risk, note down why this is. This could be because the piece of machinery is the only machinery that can do a particular job, and there are no alternatives.
When you click “Save“, other available sections will be visible.
When this has saved, an email notification will be sent to any email addresses in the “Potential Risk Email” field in Control. This occurs even if the Assessment was “Low”.
The email will look like this:
- Sender: noreply@hasmate.co.nz
- Subject Line: Potential Risk Raised By Employee: XXX – Assessment: XXX (e.g. High/Medium/Low)
- Body of Email: Description: XX (this will display everything that was typed in the Description field)
Images
For information on how to add images, click here.
If you have further questions or require training on using the Hasmate program, please contact Hasmate.