Understanding Controls - Hasmate
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Understanding Controls

25 Feb Understanding Controls

Posted at 23:51h in Business Levels, Controls, Master Files by

Understanding Controls for the Hasmate health and safety management program

These must be setup to start using the Hasmate program. The company information (phone, email, address details, company logo, etc.) will display at the top of your hazard/employee/incident, etc. profiles – so the more information, the better.

To get started, please click on “Master Files” in the program menu, then “Control”.

Click “Edit” to the right of “Company Details” and fill in all details that are missing.

To note:

  • Company Name
    This information is automatically filled out when you sign up for a free program trial.  It will appear at the top right hand side of all company and community reports.  You can edit this if appropriate.
  • Contact Person
    This information is automatically filled out when you sign up for a free program trial.  It doesn’t appear anywhere in the program. You can edit this if appropriate, but it’s not necessary.
  • Email Address
    This information is automatically filled out when you sign up for a free program trial.  It doesn’t appear anywhere in the program. Do not edit this, as it’s connected to the original program trial.
  • Potential Risk Email
    This is the email address/es that are notified if a new “Potential Risk” has been added into the Hasmate program (found under “Tools” in the program navigation).
  • Incident Email
    This is the email address/es that are notified if a new “Incident” has been added into the Hasmate program (found under “Incidents” in the program navigation).
    For more information on how this field works, click here.
  • Risk Assessment Email
    This is the email address/es that are notified if a new “Hazard” or “Miscellaneous” has been added into the Hasmate program where the risk assessment is displayed in red and has the priority code “A” (e.g. has a severe risk).
  • Phone
    This needs to be filled in.  It will appear at the top right hand side of all company and community reports.
  • After Hours Phone
    This information doesn’t currently appear anywhere in the program. You can edit this if appropriate, but it’s not necessary.
  • Fax
    This information doesn’t currently appear anywhere in the program. You can edit this if appropriate, but it’s not necessary.
  • Business Level 1
    This is the naming for your business levels. E.g. this could be called Division, while Level 2 could be Branch, and Level 3 could be Department. Many businesses only need to use Business Level 1. You can set up the types of Business Level 1 in Master Files – click here.
    For more information about business levels, please click here.
  • Business Level 2
    As above. This is just for naming throughout the program.
    For more information about business levels, please click here.
  • Business Level 3
    As above. This is just for naming throughout the program.
    For more information about business levels, please click here.
  • Business Level 2 Active
    For some smaller businesses, they will only use Business Level 1. In that case, this can be set to “No”.
  • Business Level 3 Active
    For some smaller businesses, they will only use Business Level 1 and 2. In that case, this can be set to “No”.
  • Alert Notification (days)
    This can be changed to more or less days as required for your business needs.
    60 days prior to an expiry date gives a business enough time to notify any/all employees involved and review the alert (e.g. undertake a WOF on a vehicle, do an employee review, service a piece of machinery, etc.).  For many businesses, 30 days is sufficient.
    For more information about alerts, click here.
  • Physical Address
    This information doesn’t currently appear anywhere in the program. You can edit this if appropriate, but it’s not necessary.
  • Postal Address
    This needs to be filled in.  It will appear at the top right hand side of all company and community reports.  You can edit this if appropriate.
  • Company Logo
    If this is uploaded, it will appear at the top left hand side of all company and community reports.  For more information, click here.

After you save any changes you make to “Control”, you will need to log out of the Hasmate program and then log back in to see the changes in effect.