23 May Who is an incident connected to?
When you create an incident in the Hasmate program, the first fields you see allow you to connect the incident to an employee, a contractor, or another person.
For information on how to add an incident, please click here.
NOTE – the “Other Person/s Involved” field was added in April 2023, along with the “Other Type” Master File.
Connecting an Incident to an Employee
When an incident happened to an employee, use the “Employee” dropdown – this will show a dropdown of all employees – you can only choose one. If more than one employee was involved and they were injured in any way, we recommend creating a second incident – so that you can include their specific injury details. If another employee was involved but were not injured, don’t create another incident – just note in the incident description that they were involved too.
Note – if you open that employee’s profile in the Hasmate program, you can scroll down and see all incidents connected to them. This can be useful to see if there are common themes regarding that particular employee’s incidents:
- Are they involving the same piece of equipment or machinery? Could additional training help minimise this risk in the future? Is this equipment or machinery necessary, or can it be eliminated?
- Are they around the same time of day? Is tiredness a factor?
- Etc.
This is not a compulsory field, and can be used in conjunction with the “Contractors” and/or “Other Person/s Involved” fields if one or all are involved in the incident.
Connecting an Incident to a Contractor
When an incident happened to a contractor, use the “Contractor” dropdown – this will show a dropdown of all contractors – you can only choose one. Make sure you note down the particular contractor employee’s name in the “Description” field.
This is not a compulsory field, and can be used in conjunction with the “Employees” and/or “Other Person/s Involved” fields if one or all are involved in the incident.
Connecting an Incident to a Member of the Public, etc.
NOTE – the “Other Person/s Involved” field was added in May 2023, along with the “Other Type” Master File.
When an incident happened to somebody onsite that isn’t an employee or contractor, use the “Other Person/s Involved” field. An example could be a member of the public, a family member of an employee, etc. Use this field to manually type the name or names of the person involved.
You can also categorise the type they are, using the “Other Type” dropdown. This is a Master File, and should include options like member of the public, family member of employee, etc. For more information on updating the Master File, click here.
This is not a compulsory field, and can be used in conjunction with the “Employees” and/or “Contractors” dropdowns if one or all are involved in the incident.
If you would like to provide a report of how many “Other” people were involved in incidents over a time period, here is a suggested report (this can be found in the “Community Reports“):
- Incident List for Others
If you have further questions or require training on using the Hasmate program, please contact Hasmate.