JSA Module - the JSA Details section - Hasmate
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JSA Module – the JSA Details section

31 Aug JSA Module – the JSA Details section

Posted at 09:01h in JSA Module by

This section of the JSA is an introduction into what the JSA is for, who the client is, where it is, when it is going to be done, etc.

JSA Description Section

Details

This section is made up of the following fields:

  • JSA No – this is automatically generated.
  • Contract Name – giving each JSA a name will help you identify it easily.
  • Scope of Work – describe the job and what it covers.
  • Business Levels 1/2/3 – this allows you to connect the JSA to a part of your business.
  • Contract Start Date – this is the date the job is meant to start.
  • Contract Completion Date – when this date is passed, this will make the JSA inactive.
  • JSA Status – this is a manual status change, to help you at what stage the JSA creation is at:
    • Pending – this is what all JSAs are set at by default.
    • To Be Signed
    • Signed
    • Job Complete – note: this doesn’t make the JSA inactive.
  • Public Liability Insurance Value – this is a numerical field for you to add the dollar amount that’s appropriate.  This can be no larger than 999,999,999.
  • Insurance Expiry Date – this will create an alert when this is coming up for expiry.
  • Insurance Cover Attached – this is a Yes/No field, and a reminder to attach a digital copy of this information to the JSA.
  • Site Plan Attached – this is a Yes/No field, and a reminder to attach a digital copy of this information to the JSA.
  • Special Site Considerations – this is a good place to indicate whether the site is located near a cemetery or urupa, railway lines, thermal activity, historical site, a school, flood plains, etc.  This could also be where you note down if geo-testing has been completed.

Client Information

This section is made up of the following fields:

  • Client Name – who are you undertaking this job for? This is a new Master File!  By setting up the Client’s Name as a Master File, you can easily choose it each time.  (Just trying to save you a little typing down the track!)
    By default, this Master File will be empty.  To find out how to change any Master Files, click here.
  • Main Contact Name – note down who the main contact person that you’re working with is.
  • Phone – this is a field to note down the best landline phone number for the main contact person.
  • Mobile – this is a field to note down the best mobile phone number for the main contact person.
  • Site Address/Location – note where this job to be undertaken.

Our Contacts

This section is made up of the following fields:

  • Contract Manager – choose one of your Employees (from the dropdown) who is managing this job.
  • Phone – this information is the Phone Number of the Employee you chose as the Contract Manager above (auto generated).
  • Mobile – this information is the Mobile of the Employee you chose as the Contract Manager above (auto generated).
  • Onsite person responsible for JSA – choose one of your Employees (from the dropdown) who is managing this job.

If no Phone or Mobile shows for an employee in the JSA, save what you are doing in the JSA, and then go to “Employees” in the navigation, and find the employee in question.  Click “Edit“, and add a Phone and/or Mobile to the employee.  Make sure you click “Save“.  When you go back to the JSA, this should include the information now.

Total Cost

This is automatically calculated by the Supplied Requirements costs.

An example of how this section could look:

JSA Prepared By

This section allows the user to note down all employees involved in the preparation of the JSA.

(Note – click the > beside the “JSA Prepared By” heading, and you’ll see the information table).

This section is made up of the following fields:

  • Employee – choose one of your Employees (from the dropdown).
  • Job Title – this information is the Job Title of the Employee you chose (auto generated).
  • Date – the date that this employee prepared the JSA – you need to manually choose a date.

If no Job Title shows for an employee in the JSA, save what you are doing in the JSA, and then go to “Employees” in the navigation, and find the employee in question.  Click “Edit“, and add a Job Title to the employee.  Make sure you click “Save“.  When you go back to the JSA, this should include the Job Title now.

An example of how this section could look:

JSA Reviewed By

This section allows the user to note down all employees involved in the reviewing of the JSA.

(Note – click the > beside the “JSA Reviewed By” heading, and you’ll see the information table).

This section is made up of the following fields:

  • Employee – choose one of your Employees (from the dropdown).
  • Job Title – this information is the Job Title of the Employee you chose (auto generated).
  • Date – the date that this employee reviewed the JSA – you need to manually choose a date.

If no Job Title shows for an employee in the JSA, save what you are doing in the JSA, and then go to “Employees” in the navigation, and find the employee in question.  Click “Edit“, and add a Job Title to the employee.  Make sure you click “Save“.  When you go back to the JSA, this should include the Job Title now.

An example of how this section could look:

Health and Safety Reviews

This section allows the user to note down how often health and safety will be discussed/reviewed during the job, e.g. toolbox talks on a daily basis, etc.

(Note – click the > beside the “Health and Safety Reviews” heading, and you’ll see the information table).

This section is made up of the following fields:

  • Communication Method – this is a new Master File.  This is how you intend on discussing health and safety during the job, e.g. daily prestart briefings, toolbox talks, etc.
    By default, this Master File will have the following options set up – contractor briefings, daily prestart briefings, progress meetings, project prestart briefings, toolbox talks.  To find out how to change any Master Files, click here.
  • Frequency – this is a new Master File.  This is how often you intend on discussing health and safety during the job.
    By default, this Master File will have the following options set up – daily, monthly, weekly.  To find out how to change any Master Files, click here.

An example of how this section could look:

If you have further questions or require training on using the Hasmate program, please contact Hasmate.