30 May Use Employees Search and Export
Please click on “Employees” in the program menu.
Order of Employees
The Employees Search page shows 15 employees alphanumerically by Employee Number. Any empty fields show at the top, then employee numbers that start with numbers (e.g. 123ABC, 156GH, etc), then employee numbers that start with letters (e.g. AB1234, AB1237, AC456, etc).
You can reorder the employee search page temporarily, by clicking on another column title, e.g. “First Name“, “Last Name“, etc. Clicking on the column title again will put them in reverse order.
Note – if you go to another part of the Hasmate program, or log out and log back in, the Employee Search page will return to the default ordering by Employee Number.
Employee pages
To go to the appropriate page of employees, you can use the page numbering buttons.
<< takes you to the first page of employees
< takes you back one page
1, 2, 3, etc takes you to the exact page that you want
> takes you forward one page
>> takes you to the last page of employees
Using Search
To find the employee or employees you wish, you can use one or more of the following fields to search by:
- Business Level 1, 2, and 3 (these will be named whatever you’ve named them in “Controls“, and will be drop-downs of the options you’ve previously set)
- Employee Name (this searches through the First Name and Last Name field)
- Active (dropdown of Yes or No)
Then click the “Search” button to see the search results of employees appropriate to the criteria you’ve set.
To clear a search, click the “Clear” button.
Using Export
At any point, you can export some of the employee details as a spreadsheet.
Information can also be exported after a search.
The information in the spreadsheet will include the following fields:
- EmployeeNum
- FirstName
- LastName
- BusinessLabel1Desc
- EmployeeID
- ActiveFlag
- MobileNumber
- PhoneNumber
- MiddleNames
- GenderDesc
- DOB
- JobTitleDesc
- ReportTo
- BusinessLabel2Desc
- BusinessLabel3Desc
- EmploymentStatusDesc
- StartDate
- LeavingDate
- EmailAddress
- EmployeeAddress
- EmergencyContact
- PoliceCheckFlag
- EmploymentAgreementFlag
- PreEmployMedicalFlag
- SecurityClearanceFlag
- NZPermitWorkFlag
- WorkPermitNumber
- WorkPermitExpiryDate
- DriversLicenceNumber
- DriversLicenceExpiryDate
- DriversLicenceClass
- FireArmsLicenceNumber
- FireArmsLicenceExpiryDate
- NextReviewDate
- EmergencyContactPhoneHome
- EmergencyContactPhoneMobile
- EmergencyContactRelationship
- EmergencyContactPhoneWork
If you have further questions or require training, please contact Hasmate.